Privacy and data protection.
See how we take care of your personal data.
Maptominds A/S processes personal information and has therefore adopted this data protection and privacy policy, which briefly describes how we treat your personal information to ensure proper and transparent processing.
Throughout our data processing, we only treat personal data for specific purposes and based on legitimate interests. We process only personal information that is relevant and necessary for fulfilling the stated purposes and we will delete your information when they are no longer necessary.
The data controller.
Maptominds A/S is the data controller and we ensure that your personal information is processed in accordance with the laws.
Contact info:
Maptominds A/S
Gartnerivej 9
4180 Sorø
www.maptominds.com
CVR-no.: 40482555
Processing of personal data.
We treat the following personal information:
Information about employees, former employees and applicants
General Personal Information:- Registration and contact information such as name, gender, address, phone number, email address, bank account number
Personal Information added a Higher Protection:
Social Security No.
Optionally: Person and behavioral analysis
Information about customers, former customers and potential customers:
General Personal Information:- Contact information such as name, address, phone number e-mail address, professional interests and purchase history
Personal Information Added a Higher Protection:- None
Information about consultants, former consultants and potential consultants:
General Personal Information:- Contact details such as name, picture, address, telephone number e-mail address, bank account number, professional interests, competencies and CV
Personal Information Added a Higher Protection:- Optionally: Person and behavioral analysis
Information about shareholders:
General Personal Information:
Registration and contact information such as name, address, phone number, e-mail address, bank account number
Personal Information Added to a Higher Protection:
Social Security No.
Here we collect information from.
Normally, the information is received directly from the registered person. In some instances, information from other sources is obtained / received:
TAX - to collect tax information concerning personnel matters
POLICE - for obtaining statutory certificates or the like.
SOCIAL MEDIA e.g., LinkedIn and Slack
Maptominds' purpose of processing your personal information.
We treat your personal information for specific purposes when we have a legitimate reason. Legal reasons for treatment are special:
Maptominds's legitimate interests in processing your information (the interest rate rule)
Required to fulfill a contract / agreement
Treatment according to legal requirements
Treatment with consent
The objectives.
Purpose of processing information on employees:
Managing employment conditions
Payment of salaries including pensions, allowances, refunds and similar
Compliance with legal requirements
Purpose of processing information on customers:
Maptominds's customer administration, including hourly registration and billing for completed work
As part of Maptominds's activities, including planning, implementation and follow-up of projects, deliveries and administration of the relationship between the parties.
Newsletters and invitations to events if consent has been given
Compliance with legal requirements
Purpose of processing information on consultants:
Maptominds's consultancy administration including time registration and payment for work done
As part of Maptominds's activities, including planning, implementation and follow-up of new projects / tasks, ongoing projects, deliveries and management of the relationship between the parties.
Newsletters and invitations to professional events if consent has been given
Compliance with legal requirements
Purpose of Processing Information on Shareholders:
Handling of owner's book and purchase / sale of shares
Payment of any yield
Compliance with legal requirements
Treatment basis.
Maptominds treats common personal data of the registrants as described above under item 2 based on the following treatment bases:
a) The balance of interests rule
To the extent that we process your personal information based on the Weighing Rules, this treatment will be motivated only by legitimate interests such as:
Handling of contracts and agreements entered into
Fulfillment of payment and collection obligations
Organization of social and professional events and other activities
Exchange of personal information between customers and consultants as part of the company's primary purpose; to act as a sales company and network for independent consultants.
b) Treatment according to legal requirements
Maptominds is required by law to obtain and record a variety of information from and to public authorities such as Police and Tax.
c) Consent
Have you consented to a treatment, such as When receiving newsletters and invitations to events, Maptominds processes your information relevant to this. If we obtain your consent, you will voluntarily agree, and you may withdraw your consent at any time by notifying us.
Disclosure of your personal information
In connection with the operation and administration of Maptominds, the disclosure of relevant information is provided to business partners and suppliers that perform system operations / hosting, maintenance of the company's business systems, auditing and accounting.
In addition, necessary information is provided to public authorities, including TAX and POLITI. If it follows from a court order or legal basis in other legislation.
Maptominds does not disclose any personal information to other persons or companies for marketing purposes.
Maptominds does not disclose personal information to persons or companies to third countries or outside the EU.
Storing and deleting your personal information.
General personal data will be deleted as a rule no later than three years after termination of use, unless for accounting or legal reasons there is a need to extend the time period or the registrant requests this before that date.
Your rights.
You have several special rights when we process personal information about you:
The right to be informed about the processing of data
The right to access personal data
The right to rectification
The right to delete
The right to limit treatment
The right to data portability (data delivery in a commonly used format)
The right of objection
You may make use of your rights, including objections to our treatment, by contacting us. You can find our contact information at the top.
You can complain about the processing of information and data regarding you. Complaints submitted to Datatilsynet, Borgergade 28, 5, 1300 København K, Phone +45 33 19 32 00.
Revision of privacy policy.
We may make changes to this privacy policy on an ongoing basis. Updated 1st July 2024.